Fundraise for CMHA TVAMHS

Independent Fundraising Event Guidelines
1. CMHA Thames Valley Addiction and Mental Health Services is responsible for all fundraising
and awareness raising events for including all programs and locations in London, Middlesex,
Strathroy, Goderich, St. Thomas, Elgin, Oxford and Exeter. CMHA Thames Valley Addiction
and Mental Health Services name and logo, and other program names and logos are
registered trademarks and permission must be obtained before they are used. It is
recommended that the title or name of the event should appear as “Golf tournament in
support of CMHA Thames Valley or My Sisters’ Place”. The event name “Canadian Mental
Health Association Car Wash” cannot be used.
2. When permission is given by CMHA Thames Valley Addiction and Mental Health Services to
use these logos and/or names in conjunction with any fundraising event, all promotional or
fundraising materials (including ad proofs, broadcast copy and specialty items) must also be
approved by CMHA Thames Valley Addiction and Mental Health Services prior to
production and distribution.
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3. The part of the event that will raise money for CMHA Thames Valley Addiction and Mental
Health Services needs to be clearly stated on the promotional material. For example:
“All proceeds go to the “CMHA Thames Valley” OR All proceeds go to “My Sisters’ Place, a
program of the CMHA Thames Valley”
4. The volunteer event organizer agrees to handle all monetary transactions and present the
proceeds to CMHA Thames Valley Addiction and Mental Health Services within 30 days of
the event.
5. CMHA Thames Valley Addiction and Mental Health Services is not responsible for any
financial losses incurred in the event. CMHA Thames Valley Addiction and Mental Health
Services, will not be held liable for any damage, risk, injury, or otherwise with this event.
6. Charitable donation receipts will only be issued in accordance with the Canada Revenue
Agency guidelines. The final decision to issue official donation receipts rests with CMHA
Thames Valley Addiction and Mental Health Services. Not all funds raised qualify for tax
receipts. Please clarify details of your event and the receipts you would like to offer with
CMHA Thames Valley Addiction and Mental Health Services prior to your event.
7. The volunteer event organizer will obtain all permits and insurance.
8. All Expenses are paid for by the event organizer and not covered by CMHA Thames Valley
Addiction and Mental Health Services.
9. CMHA Thames Valley Addiction and Mental Health Services Representative at your event
cannot be guaranteed. Please call CMHA Thames Valley Addiction and Mental Health
Services to organize at least 1 month before the event.
10. CMHA Thames Valley Addiction and Mental Health Services reserves the right to withdraw
the use of its name at any time and will not assume any costs that may be involved in doing
so.
11. CMHA Thames Valley Addiction and Mental Health Services is not responsible for any
damage or accidents to person or property.
12. Donor recognition for the fundraising event will be provided in accordance with CMHA
Thames Valley Addiction and Mental Health Services procedures.
13. CMHA Thames Valley Addiction and Mental Health Services does not conduct door-to-door
fundraising or support independent fundraisers door-to-door fundraising or sales efforts.
14. CMHA Thames Valley Addiction and Mental Health Services is committed to protecting the
privacy of personal information about its volunteers, donors and other supporters. During
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the course of running your event, personal information (such as addresses and phone
numbers) from donors may be acquired. This information is to be kept confidential at all
times, and only given to a CMHA Thames Valley Addiction and Mental Health Services staff
person.
15. CMHA Thames Valley Addiction and Mental Health Services is compliant with the Personal
Information Protection and Electronic Documents Act (Canada). CMHA Thames Valley
Addiction and Mental Health Services will not use acquired personal information for any
purposes other than those related to the event unless prior consent has been obtained.
Independent Fundraising Event Agreement
Based on the information provided in the Independent Fundraising Event Proposal Form &
Guidelines, the undersigned agree to the following:
1. Event Information and Event Details
2. Logo/promotion clause
3. Tax receipt clause
4. Donor recognition outline
5. Privacy Policy